The PR BlogPublic RelationsMedia Relations & PublicityHow to Media Train a Spokesperson: Get Your Message Across

How to Media Train a Spokesperson: Get Your Message Across

Roll the camera to bypass biases and force self-correction.

Cover photo by Jerry Silfwer (Instagram)

How to train a spokesperson?

I’ve been training spokespersons and pitching their stories since 2005. Being a camera-shy introvert, I have profound respect for anyone prepared to step out into the spotlight.

Becoming a successful spokesperson can be daunting, but the outcome is valuable for both the organisation and the individual.

In this blog post, I’ll detail how I media train spokespersons (and why I always bring a video recorder).

Here we go:

People Connect With People

We often talk about how people connect with different brands.

But this kind of talk is usually a bit… off the mark.

Sure, we know brands.
But do we connect with brands?

What we do is that we connect with people. And this is why it’s so important to have decent spokespersons — no matter the size of the organisation.

Sure, we do have the ability to anthropomorphise. And copywriters do go on about finding a brand’s unique voice.

But if you want people to connect with your brand, you must populate your external interface with humans.

ROI - Humans Influence Humans
Humans influence humans. Image credit: Unknown.

So, how do you train a spokesperson?

The First Spokesperson Training

I love coaching spokespeople.

I’ll tell you how I do it — and then let you know why it works.

1. Train for an Actual Appearance

General practice is pointless.
There must be an actual appearance coming up.

The upcoming appearance will sharpen our practice sessions. The reality of the situation will give the choice of words meaning.

2. Roll the Camera Already

When we have a rough idea of what the spokesperson should say, I don’t bother about tonality, gimmicks, personas, tonality, choice of clothes, etc.

Instead, I start the video camera. Go!

Since there is little to no preparation, the first attempts at conveying any type of message are typically useless.

That’s fine. It’s supposed to be raw, unedited.
It’s supposed to be a starting point.

3. Allow for Self-Correction

After each attempt, I play the video back. As we watch the footage, I ask the person in training what they think.

Sometimes there’s nervous laughter. Sometimes there’s uncomfortable squirming. Sometimes, the mood gets serious.

But without me having to give any notes whatsoever, the spokesperson immediately self-corrects.

After going through a catalogue of emotions that comes from watching oneself deliver cringy corporate messages in an unprepared manner, the spokesperson soon wants to try again.

So we record another try with a few self-corrections. And we keep doing this until the spokesperson starts to run out of ideas.

In the meantime, I don’t give any notes at all.

4. Socratic Questioning (Instead of Notes)

Instead of giving notes, I practice Socratic Questioning:

“Did you like or dislike the way you delivered the message? How did it feel when you changed your approach?”

These types of questions can admittedly be annoying, but the spokesperson is often too engaged in their performance to bother about how I behave.

Some might seek my approval during the process, but it’s easy to deflect and redirect their questions back at them.

“What parts did you like? What parts do you want to change?”

I usually try to keep this going, over and over again, for as long as the spokesperson can stomach this whole process.

5. Finish by Explaining the Process

When we’re nearing the end of the training session, either by sheer fatigue or scheduling constraints, some spokespersons start to think about my role in all of this.

“Why is Jerry not giving me any good notes? Why is Jerry not telling me what to do — or what not to do?”

Businesspeople want to know that they’re getting their money’s worth.

So, I typically end the first training session by explaining why this process works:

Why Camera-Training Works

In our heads, we have these ideas about ourselves. From a PR coach’s perspective, these ideas are generally too biased to be helpful.

People with confidence think they’re funny, cool, or good-looking. People without confidence believe they are boring, awkward, or ugly. People in-between tend to over-compensate left and right to find some balance that isn’t there.

“Wouldn’t it be great if I always used this catchphrase or if I always wore yellow-tinted sunglasses indoors?”

Well, maybe you can work those things out with your therapist later.

If I sit down and talk to these people about how they want to be perceived, we enter the world of therapy. Not spokesperson training.

Think of stand-up comedians who work hard for decades (and sometimes their whole careers) to be able to be themselves on stage.

When there’s a stage, a microphone, and an audience, our narcissistic biases goes haywire, and we start acting unnaturally. And this is what hitting the record button on a video camera will simulate.

This is why I prefer to start working directly, not with biased self-images, but with what’s right then and there — on camera.

Psychology: “Who Am I?”

Training to deliver messages to an audience is paired with sometimes conflicting ideas of identity.

Many fantastic public figures have certain trademarks that allow them to stand out. I know of an excellent Swedish economics professor who often makes public appearances in his t-shirts, his long black hair and black-painted fingernails. 1Micael Dahlén is a Swedish media figure and Economics Professor.

As PR professionals, we love that stuff.

But that’s not where it begins. Maybe you’re a person that rocks black fingernails, but those fingernails must be what remains when you’ve removed everything that’s not you.

Finding your spokesperson persona is a process of elimination, not a method of adding quirky trademarks. 2When I give seminars on stage, I sometimes forget I’m in the public eye. At those moments, what shines through is a down-to-Earth person who is passionate about sharing thoughts and ideas about … Continue reading

Down the road, trying out creative ideas to spice up public appearances or develop personas can be great fun. But it’s not a good place to start.

The No. 1 Personality Trait

Some argue that spokespeople should be charismatic, good-looking, intelligent, knowledgeable, and witty.

In my experience with coaching spokespeople, those traits are liabilities long before they become assets.

If we’re in a hurry, I’d prefer someone Stoic.

Not just because Stoicism is a good look on camera but because a Stoic person is more likely to accept that practice, experience, and rigorous preparedness is the way to go.

Thank you for reading this article. Please consider supporting my work by sharing it with other PR- and communication professionals. For questions or PR support, contact me via [email protected].

Bonus Resource: The Stoic PR Professional

Stoic Philosophy for PR Professionals - Doctor Spin - The PR Blog
Marcus Aurelius (created by AI).

The Stoic PR Professional

I’m fascinated by Stoicism and I’m inspired by the idea of translating classical Stoic virtues (wisdom, courage, justice, temperance) and applying them to public relations:

The Wisdom Pitch

“A Stoic is someone who transforms fear into prudence, pain into transformation, mistakes into initiation, and desires into undertaking.”
— Nassim Nicholas Taleb

Tell stories of how organisations can be wise and overcome obstacles that have stopped others in their tracks.

Convey the PR message of how to apply wisdom, knowledge, and experience.

The Courage Pitch

” We cannot choose our circumstances, but we can always choose how we respond to them.”
— Epictetus

Tell stories of brands that never back down in the face of hardships that would lay waste to other organisations.

Convey the PR message of how an organisation can be righteous even when storms are raging.

The Justice Pitch

“Concentrate every minute on doing what’s in front of you with precise and genuine seriousness, tenderly, willingly, with justice.”
— Marcus Aurelius

Tell stories of how organisations relentlessly can strive for honesty and transparency — even when it’s uncomfortable.

Convey the PR message of how all brands, without exception, can rid themselves of dishonesty and incompetence.

The Temperance Pitch

“It’s not the man who has too little, but the man who craves more, who is poor.”
— Seneca

Tell stories of organisations that strive for higher values in a world where all other organisations suffer shortsightedness.

Convey the PR message of organisations prepared to abstain from short-term gains to make the world a better place for all.

Read also: Stoic Philosophy for PR Professionals

Bonus Resource: The High Road Tonality

The High Road Tonality

An organisation is the total sum of all its coworkers. Imagine taking the most mature traits from each coworker and combining them into one voice — the high road tonality.

  • Openness. A mature organisation understands that everyone must be allowed to express their thoughts and opinions.
  • Fairness. A mature organisation will see (and respect) both sides of a divisive argument.
  • Strength. A mature organisation is confident in its chosen strategies and acquired abilities, not because they’re perfect, but because they are grounded.
  • Wisdom. A mature organisation will take their time to explain complex topics without condescendence.
  • Humility. A mature organisation understands that no one can have everything completely figured out and that we all have learning and growing to do.

Read also: The High Road Tonality: Don’t Be Pushed Around

Bonus Resource: The Social Objects Workshop (SOW)

The Social Objects Workshop (SOW)

To promote word-of-mouth for your brand, you need an idea about what social objects to create content around.

Social object = what people talk about with each other. A social object could be a thing, a person, an event, a concept etc.

For your brand, there are different types of social objects:

  • Curiosity objects — What do people seem curious about within our brand’s sphere of influence?
  • Fear objectsWhat do people seem afraid of within our brand’s sphere of influence?
  • Gap objectsWhat concepts or vocabulary is missing within our brand’s sphere of influence?
  • Mystery objects What do people find mysterious within our brand’s sphere of influence?
  • Inspirational objects What do people find inspirational within our brand’s sphere of influence?
  • Envy objects What do people seem to envy within our brand’s sphere of influence?
  • Conflict objects What do people seem to be fighting about within our brand’s sphere of influence?
  • Ego objects How do people express their individuality within our brand’s sphere of influence?
  • Anger objects — What do people seem angry about within our brand’s sphere of influence?

The workshop: In the first half, spend a few minutes on each type of social object. Write each idea as one sentence on a Post-It starting with, “Have you heard…”. In the second half, run through the ideas discussing, “Is this something real people would say?”

Read also: 9 Types of Social Objects and How To Use Them for PR

ANNOTATIONS
ANNOTATIONS
1 Micael Dahlén is a Swedish media figure and Economics Professor.
2 When I give seminars on stage, I sometimes forget I’m in the public eye. At those moments, what shines through is a down-to-Earth person who is passionate about sharing thoughts and ideas about PR. But when I consciously think of myself, I think of myself as a razor-sharp spin doctor in the shadows, wearing a long dark coat and a head full of psychological strategies. As it stands, I’ve never been able to convey this image. However, when I forget about the spotlight, I ease into the role of a kind and patient educator who want to share his passion for PR. Which persona do you think I should be developing?
Jerry Silfwer
Jerry Silfwerhttps://www.doctorspin.net/
Jerry Silfwer, alias Doctor Spin, is an awarded senior adviser specialising in public relations and digital strategy. Currently CEO at KIX Index and Spin Factory. Before that, he worked at Kaufmann, Whispr Group, Springtime PR, and Spotlight PR. Based in Stockholm, Sweden.

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